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Retail & eCommerce Warehouse Management by FTx Global

How to Set Up a Point-of-Sale System for Grocery Store?

In today’s fast-paced world, customers are looking forward to a fast, hassle-free and customized shopping experience. In line with this scenario, POS Systems are the best solution to offer the best shopping experience to your customers. In this blog, we will discuss the role of POS systems, their significance, how to set up POS systems for a grocery store, and the growing demand for an omnichannel approach combined with POS Systems. Read on to know more.

What is Point of Sale (POS)?

It refers to the place where a customer carries out payment for goods/services in a retail transaction. When any customer walks up the counter or online check out to buy an item from your booth/stand, it is considered as the point of sale. A POS can be a physical or virtual place where a sales transaction occurs between a consumer and the buyer. In a store, POS is a place where checkout happens, orders are processed and payment is made.

What is a Point-of-Sale System?

It can be defined as an overall hardware and software system used for billing purposes in any POS store. It comprises units for displaying product weight, total orders made, and other hardware units, namely printer for receipts, cash register and hardware units for barcode scanning. These systems have been around for a while, but as they prove their worth, several stores are opting for POS Systems to carry out their routine operations. A good POS system functions as the heart of any online store or business. With these system’s evolution, they have become more effective and are offer considerable benefits to the store owners.
What is a Point of sale system

What is the benefit of having a POS System in place?

Having the right POS System for your store or business can help you eliminate manual entries and reporting errors. With a POS system, you can have key insights about your customers, their buying behavior, inventory level and why more supplies should be ordered. There are several benefits of having a POS system, like it automates routine tasks, records daily sales receipts and tracks inventory. Besides it helps streamline your

business operations, analyze sales data and automate different processes like inventory control, customer management (loyalty programs), marketing outreach and a lot more.

Following are some useful benefits of POS System for Grocery Store:

  • Facilitates inventory tracking
  • Enhances customer experience
  • Allows retailers to operate from multiple locations
  • Assures customer data security
  • Offers detailed report on purchase and sales
  • Speeds up the product return process
  • No-contact contactless transaction

Types of POS Systems

There are 2 types of POS Systems: On-premise & Cloud-based POS Systems. Let’s understand about them in brief:

  • On-premise POS System:
    Also well-known as traditional or legacy POS, this type of Point-of-Sale system includes both hardware and software. The software is installed and kept on a server located in your physical location. Depending upon your business requirements, you can set up more than one terminal.
  • Cloud-based POS System:
    Also termed a web POS system, the best thing about this system is that it combines both the features and power of an on-premise POS and inherits the benefit of cloud-based storage. It leads to ease of use and makes it more reliable compared to its counterpart. The installation of cloud-based POS takes place in the remote data centers of POS providers.
  • Open-source POS System:
    This type of POS System allows you to modify and customize POS Software as per your specific needs. Even though initially it would be cost-effective, but it needs maintenance and updations over time. Therefore, this type of POS System is ideal for large-size businesses or probably for small-scale businesses, which require more customization.
  • Omnichannel POS System:
    This type of POS System allows you to operate your business across different platforms in either offline or online mode. Data gets synced and updated automatically in real-time to ensure consistency and offer a seamless experience for customers.

POS System for Grocery Store

If you own a grocery store, you would require Grocery Store Point of sale systems that can easily take care of different activities. These activities can handle large volumes of perishable inventory, track and manage store employees and maintain customer loyalty with CRM features. It has been observed that customers tend to spend more when they make any purchase through debit/credit cards, so markets, especially grocery stores, were the early adopters of POS systems.
POS System for Grocery Store

How can a POS System for Grocery Store Prove Helpful to Grow its Business?

Having the best Grocery Store Point of sale systems is very crucial for the success of your business. POS Systems have great significance when it comes to facilitating payments between several businesses and their customers. Besides, these systems can manage different tasks such as tracking inventory, reading coupons, tracking consumer habits and much more.

Grocery Store POS is a must-have for all grocery store owners who deal in the selling of products and the best thing is that these systems can be easily integrated with other systems. Having information such as when and which products are being sold can be of great help for businesses to understand consumer behavior and cater to their requirements in the best possible way.

Suppose you are operating a grocery retail store but are not doing business online. In that case, you will face a huge loss as several ubiquitous competitors out there have launched their grocery stores online. But on the contrary, if you are doing business online and are not considering doing business offline, you will not reach offline customers. Therefore, it is necessary to consider both offline and online as an option to do business. In this scenario, the omnichannel solution is the best way to operate a grocery store.

How to set up Grocery store point of sale systems?

  • Find the best suitable retail solution provider
    It is essential to make sure that a solid POS system is the best fit for your business or not. If it is the best fit, approach a reliable retail solution provider to set up a POS SYSTEM for grocery stores.
  • Launch the Software & Login
    The first thing which is required is to run the software and visit your store’s URL. In case if it’s a web-based software, then you will not require any installation. If you are using an iPad, you need to download or install the application on your device. You can then log in and configure your account accordingly.
  • Enter/Upload Your Store Products
    After creating your account and logging in, you should set up your store’s inventory in your Grocery Store Point of sale systems. In the case of few items, you can choose to enter the data manually into the system, whereas if you have a large catalog, it is essential to upload inventory details in bulk. There are modern POS solutions available too, which lets you use a CSV product list to upload inventory information in bulk.
  • Setting up User Accounts
    With POS SYSTEM for grocery store, you can set up profiles/accounts for team members who also use the system. Let’s say, for example, Cashiers, Admins, Store Manager, etc. You can set user permission levels to limit them from accessing certain features or information.
  • Setting up Hardware
    Depending on your store setup, the type of equipment you will require may vary. There are several devices available such as barcode scanners, receipt printers, cash drawers, etc. It is suggested to consult with your retail solution provider to figure out an ideal device. The basic step to set up equipment usually involves switching on the device, connecting the device to a Wi-Fi network and finally pairing it to your POS System.
  • Setting Up POS Software
    After setting up the hardware, you need to set up the software too. For this, you can go to the settings menu and configure account settings as per your requirements. You can consider certain things like setting up sales tax rates, third-party integrations, customizing bill receipts with company name, logo, address and other important information like return policy.
  • Setting Up Payment Methods
    Once you set up your payment equipment to your POS SYSTEM for grocery store, you need to configure software settings to recognize the payment processor. In this procedure, too, it is recommended to have a word with your retail solution provider to figure out ideal steps to integrate the POS system with the payment processor.
  • Integrate Loyalty Programs & CRM
    In POS System, you can register customer information with their photo, address and other essential information such as registration of multiple addresses, preferred delivery person, etc. Besides, you can also activate built-in loyalty programs, provide redeemable options, customize conversion rates for redeemable points and reward products to your consumers.
  • Connect POS System with other Business Applications
    You should integrate your POS SYSTEM for grocery store with apps, which you are already using. You can experience great growth and success in your retail business if the apps you are using are connected to each other. You can choose to integrate your POS Software with an e-commerce platform, ERP, accounting software, loyalty programs, etc. If you are not aware of which all are apps you can connect to your POS Software, you can consult with your provider.
  • Training & Learning of Staff
    Several POS providers offer video tutorials and product documentation too so that staff members are trained on using the POS system. Step-by-step training videos explains about the whole process so in this way staff gets an idea about how to use the POS system. Before the training for staff commences, it is suggested to set up POS system in the manner it will be used in the store.

What are Setup Requirements for POS System?

Set up requirements for POS system may vary, there are several advanced POS systems offered in the market which are tablet-based and are easy to install compared to their counterparts. Setup instructions for the POS system are made available on their official websites, enabling you to decide for yourself whether you would be able to set up the POS system yourself or require professional assistance.

Following are hardware requirements for setting up a POS System:

  • Cashwrap
  • Display screen/touch screen
  • Cash drawer
  • Customer Facing Displays
  • Barcode scanner
  • Receipt Printer
  • Card Readers

Role of POS System in Inventory Management for Grocery Stor

Manually tracking and managing your inventory is a difficult task, which is tedious and time-consuming. Using the right POS SYSTEM for grocery store for inventory management is one of the best decisions a grocery store can make. If they don’t have a POS system in place, then probably they will never know about the status of their inventory and there might be chances that your inventory might become obsolete.
With the help of a POS system, you can speed up the checkout process significantly. When you have a centralized database of your products, pricing and customers, you can quickly search for the products, assign a particular order to a customer and apply discounts by making little effort. The best thing about having a POS system is that you can efficiently reduce the chance of customers leaving your store without purchasing anything. POS SYSTEM for grocery store can eliminate the need to stand in a queue for a long time to complete their purchases.

Following are some noteworthy benefits of using POS Systems for managing inventory:

  • Tracks inventory level
    It helps keep track of inventory so that you can know which products you need to order and also helps in reducing buying costs.
  • Generates reports automatically
    You can generate sales and inventory reports for any time period and get a fair knowledge about sales performance and inventory levels
  • Increases business profitability
    When costs of carrying and ordering inventory get reduced, it will lead to increased business profitability.
  • Handles remote management
    If a store operates in multiple locations, the owner doesn’t have to worry about inventory theft or anything pertaining to inventory since the POS system keeps track of it.
  • Dynamic inventory management
    The use of POS systems allows the business owner to make use of a perpetual inventory system.

Important Factor: Consider Omnichannel Approach When Setting Up a POS System

Engaging customers through the digital revolution has become the current trend among stores worldwide. Internet, digital communication, online ordering facility and social media have created a huge impact on how customers perceive and experience any brand. It can be said that omnichannel is all about engaging customers wherever they are and offering them excellent shopping experience at every touch point. These touch points can be mobile phone, website, brick-and-mortar store, mobile app, online marketplaces, email, catalog, social media or chat/push notification/mobile message.

Traditional POS has its limits, but with omnichannel POS systems, it’s a different ball game together. Omnichannel POS systems too have tools and software solutions that offer single stock display across different sales channels, integrate product information and stock levels, update online catalogs and not to mention offers flexible fulfillment options like ‘Buy Online, Pickup in Store’. This undoubtedly offers a rich and personalized shopping experience to your customers at POS.

The omnichannel approach will soon blur the lines between an online and offline shopping experience. With it, your customers can have a hassle-free shopping experience and can leave the store satisfied with their purchases. Grocery stores need to adjust themselves to the advanced developments and should develop an integrated omnichannel strategy to integrate essential solutions with sales channel integration. This will help them achieve effective brand visibility and offer added value to their customers over their counterparts.

When stores follow the omnichannel strategy, they are sure to offer their customers the best digital experience, whilst enriching brand image and offering personalized service to their customers via employees connected online.

Having actionable data can create a huge difference for a business to understand where it is lacking and which are its strong areas. Therefore, it is essential to have complete visibility of the entire buying process/journey of a customer through every stage. This is where omni-channel retail management comes into the picture.

Benefits of Omni Channel Approach for Grocery Store POS

There are 5 key benefits of going omnichannel with POS SYSTEM for grocery store:

  1. Increased Customer Loyalty
    It helps keep track of inventory so that you can know which products you need to order and also helps in reducing buying costs.
  2. By adopting an omnichannel approach, grocery stores can retain customers by giving them the freedom to shop from multiple channels. It paves way to customized shopping experience and increased customer satisfaction too.

  3. Price Flexibility
    Customers are ready to shell out more money if the seller offers them a customized buying experience. This means grocery stores can offer the best quality of products combined with a high level of service without getting concerned much about the costs. This will pave way for great possibilities for creating pricing strategies.

  4. Increased Profits
    Offering the best customer experience can result in a great business and on your revenue too. With an omnichannel strategy, you can improve customer experience and in turn, can attract customers and do great business.

  5. Inventory Management
    As omnichannel POS Systems share stock-related data across multiple channels, it avoids the risk of inventory being stagnant for a long period of time. So it helps in effective inventory management and lest you know the current status of inventory.

  6. Upsell/Cross-Sell Opportunitie
    With an omnichannel strategy, customers can get access to data, grocery stores can send emails, text, push notifications and direct mail of recommendation upgrades and complementary items.

How to Create an Omnichannel Strategy for your Grocery POS system?

The first and the foremost step to set up an omnichannel strategy is to integrate your online store with a POS System. It has been observed that several e-commerce platforms and online stores are using POS systems for order processing, inventory management for grocery stores and to keep track of their sales data. With e-commerce POS integration, online businesses or stores can boost their sales and revenue. By adopting an omnichannel strategy, customer shopping experiences can be enhanced in a remarkable way.

As per Harvard Business Review, about 73% of consumers use multiple channels to purchase any product throughout the whole purchase cycle. Further, a study conducted by Harvard on 46,000 customers revealed that omnichannel customers are more likely to make a purchase when compared to single-channel customers. Therefore, from this, it is evident that with an omnichannel shopping experience, online stores and businesses can increase sales, attract more customers and offer the best customized shopping experience to them. Therefore, POS Software integration with e-commerce is the first step that has to be followed to pave the way for omnichannel. Ecommerce POS integration helps in managing all online and offline stores and helps in delivering personalized shopping experience.

Why You Should Bank on FTx POS Systems?

  • Easy to use be, it front-end or back-end
  • Order, sales and inventory management from a single portal
  • Delivers contactless billing and payment experience
  • Enhances customer experience while building brand awareness
  • Tracks, records and analyzes business transactions
  • On-demand integrated payroll and accounting management services
  • Our POS systems offer features like age verification, confirmation and age requirement for store retailers like cigar, tobacco, liquor and vape stores
  • We offer omnichannel assistance for online businesses
  • Specialized POS systems for different states with different laws
  • ID scanner comes integrated into our POS systems to automatically scan driver’s license
  • Helps in detecting fake IDs
  • Automated layout to have control on the amount of information you want to share with users of the POS system
  • Training of staff in the form of video tutorials and step-by-step documentation for using POS system
  • Get 24 x 7 technical support for your queries

Final Thoughts

Since several grocery stores are low-margin operations, therefore it is essential to have POS SYSTEM for grocery store in place that can help them carry out their business in an effective and hassle-free way. It is essential for grocery store owners to embrace the benefits of omnichannel approach and POS Systems to maintain a competitive edge and offer the best shopping experience to customers. It can be concluded that POS Systems plays a crucial role in easing the process of grocery store’s daily tasks and should be adopted to handle tasks in an efficient manner.